Test of a letter to solicit agents

topic posted Wed, August 24, 2005 - 10:34 AM by  Mike C.
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Please check through this and see if there are parts you would like removed or changed. I am planning to send this letter to at least twenty agents on Monday and would like to make sure I got it right.

Thanks,

************************************************

Greetings,

My name is Mike Coppolino. I am looking for an agent.

Life has thrown me some odd angles of late. Right at this moment I am helping my sister take care of her daughter following a disaster story of a relationship. Not a big deal really, it seems something every one of us should be obligated to do, like mandatory Russian military service only applied to diaper changing. Sometimes this means cleaning up the worst sort of finger painting, but what are you gonna do? Wishing it into metaphor doesn’t make the reality go away, so I’m here making the best of the situation.

While in this position, I figure it’s best to make the most of my free time by writing constantly and selling as much of the work as possible. To achieve this goal, I have come to you.

I may be coming to you naïve of the game, but in my ignorance, I cannot be sure. Many editors and authorities who know the inner workings of the writing market have told me that frustration is a necessary part of becoming a success. Horror stories abound. I've heard that my favorite novel 'Watership Down' got rejected twenty six times by publishers, that Harry Potter got rejected fourteen times and on and on more horror stories of good writing gone unnoticed and overlooked for years. From the examples above, the impression is it’s almost luck of the draw. If I haven’t got a name in the business; I must pay my dues by sending out, getting rejected, and sending out and getting rejected until I succeed or fall through the cracks like a good sport, playing percentages like someone wandering around in a thunderstorm with a saucepan on his head, just hoping for the off chance I get struck by lightning.

Blah frustration! I find it impossible to deal with the currency and I am ignorant of the exchange rate. I don’t get frustrated, I only channel my energy into innovation, creating avenues of communication, along with new stories, plays, articles, novels, and screenplays. So that’s what I’ve been doing for years, just plugging away and writing a few hours a night. But along the way, I couldn’t help but feel there were some important changes being made in the business of writing, certain angles that might bypass much of the frustration felt in earlier days of the market. One trend I am watching (and participating in) is the development of new technology and communication networks emerging as tools for the promotion of written work. I feel that by employing these tools, I might reduce the need for trial and error in finding people willing to publish my work.

This submission letter is a part of that strategy. It is an advertisement of a way to present my work as a show rather than a collection of letters, and hopefully, a way to entertain you, even if you don't take me on as an agent. The idea is to check out the show as it develops, with weekly updates and new stories. To do this, I've set up my blog as a sort of virtual supermarket to sell stories. When you see something you like, point it out and I'll take it from the shelf so you can run it to editors, publishers and magazines. Here is the link to my catalog:

colorado.tribe.net/template...Detail.vm

This novel is being posted as an experiment on tribe.net, a sort of internet collective where people go to exchange ideas. I am using tribe.net as a tool to get criticism for the novel and stories as they emerge. This has created new looks at my work; and hopefully has increased attention and gained readers. At this point there is a little over a hundred pages of material posted. Take a look through this and see if this is something you would feel comfortable selling to publishers.

The short stories will probably be posted in six week cycles, with "Kresnick's Lost Hour" making it's appearance two weeks from now. I am doing some experimental promotion on tribe.net to see how much attention I can get for that opening. As for the rest, I have ten short stories I am putting on the schedule. Nearly all can be lumped into a science fiction market. For that reason, I am looking specifically for an agent well traveled in sci-fi, one with connections to editors of sci-fi anthologies and monthly magazines. If you feel up to the task of promoting this body of work, I’d like to hear from you.

I am also available for questions via e-mail or by telephone. If you get a minute contact me so we can discuss what each of us are looking for. Hopefully your experience coupled with constant work on my end will allow both of us to make money and widen our circle of friends.

Always appreciative of your time,
Mike Coppolino
posted by:
Mike C.
Portland
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  • JM
    JM
    offline 99

    Re: Test of a letter to solicit agents

    Wed, August 24, 2005 - 11:17 AM
    I like it.... and... I feel like I can't really say anything, since I don't have an agent (and I tried...)

    but

    It's none too personal. I mean, when I was looking for an agent, I actually phoned around to find out what other authors they represented, and let them know I knew it.

    I think you do a great job of giving an idea of your writing style, and the opening is very funny, and you're self-assured, and show you're interested in and serious about promoting your own work, which is great... but it also seems a little long...

    plus at the end you ask them to call you so the two of you can figure out what the other is looking for. If İ were an agent, I'd be thinking, 'This guy should already know what I'm looking for.'

    I'm being harsh here, and I'm not saying you don't have the right idea, and I do think the tone is right. But I'm just say'in... you better be sure it's the best you can do. A couple of years ago I sent out something like 80 letters to agents... and only got 2 semi-interested responses.

    also, in the next to last paragraph, that should be 'its,'
    not 'it's.'

    in the last paragraph, it should be 'what each of us IS looking for.'

    Lemme know what happens.
    • Re: Test of a letter to solicit agents

      Wed, August 24, 2005 - 3:45 PM
      I've never solicited an agent. But, I have sent out query letters for things that I've written with varying degrees of success. What I as struck with was the length of this letter. This might be important with an agent - developing a personal relationship might be crucial. But, I know that for the queries that I composed, brevity and an ability to go directly to the point were crucial.
      • Re: Test of a letter to solicit agents

        Wed, August 24, 2005 - 4:55 PM
        I've already decided to chop off the last few lines because they assume a working relationship with the agent already. I will have to earn that with later submissions.

        My big question now is should I chop off the beginning and make it more of a business letter or does the beginning offer enough of a grab for an agent's attention?
        • JM
          JM
          offline 99

          Re: Test of a letter to solicit agents

          Thu, August 25, 2005 - 2:38 AM
          NO, I wouldn't chop off the opening. Start with editing down the 3rd and 4th paragraphs... don't assume an agent wants to know all that about your private life - it gives a great idea of your writing style - but it's your manuscript that should be doing that.

          An agent will already expect you've been staying up late nights writing for years. You don't need to tell him.

          Instead of all this, you might want to give an outline of the work you're submitting. Or you can do that separately - it's a good idea to send a packet with a separate outline-summary and some sample chapters.

          Also, is what you want to publısh FINISHED?
          Or are you still workıng on it?

          I think you've got half of the thing right - the agent does want to know that you've got the time and energy to participate in the marketing process and that you're not going to be difficult to work with. So the tone is right on.

          But those are really details. An agent generally wants a finished work, if it's fiction.

          But like I said, take all that with a grain of salt, coming from a guy with no agent.
          • Re: Test of a letter to solicit agents

            Thu, August 25, 2005 - 10:29 AM
            I’ve no first hand experience, but after reading a couple posts on other tribes, I have to say that your ambitious introduction may out weigh the goal of getting an agent. Remember agents and publicists have limited time and most won't give more than a glance to anything sent, other than actual work. Brevity seems an absolute must when dealing with the business end. All conjecture on my part, but off hand I’d say keep it brief and forget the life story, at least in your introduction to an agent. They are in business and don’t really need or want the entertaining. Maybe cut this altogether, just include a resume (this is not) and then send samples in ‘standard manuscript format’ to show your professional side. I hope this post doesn’t sound harsh, but simple seems best when dealing with the business end. Good luck whatever you decide to do. : )
            • Re: Test of a letter to solicit agents

              Thu, August 25, 2005 - 1:40 PM
              Is the goal to quickly grab attention or is the goal adherence to a form? I don't know. I know I plan to send out to twenty agents and am assuming I will get feedback from one or two with the letter.

              You are right about brevity. The goal here is to chop it down to a page. Probably even 3/4 of a page.

              Sending an entire manuscript right off the bat is too much to ask for. That will come later after introductions are made. I'm hoping that posting material on my blog will allow them to take a glance at my work whenever it's convenient.

              What about adding a page that gives a synopsis of the ten short stories that are ready to sell?
              • Re: Test of a letter to solicit agents

                Thu, August 25, 2005 - 5:27 PM
                The "goal" is simply to get an agent. Show them your stuff and let that speak for you. If you've credentials or published anything, as you've mentioned posted material, go ahead and mention it in the resume. But brass tacks and down to business, because after all, it is.

                Just go ahead and put your best foot forward and include one of your favorite short stories in total, making sure it is in standard manuscript format. This shows you can play the game of the publishers; then if you want to give a short synopsis of the other works by all means that seems a plausible step, though I’d just mention the collection and present when asked.

                Once again this is just conjecture on my part from reading posts. If there are any professionals out there, please pipe in, as it may help us all. I am going to ask a couple of writers (with agents) on other groups that I know and see if the stuff I'm saying is correct. Will get back to you when they respond and let you know what they say.
                • Re: Test of a letter to solicit agents

                  Thu, August 25, 2005 - 5:58 PM
                  Thank you. I'd appreciate that as well as your advice.

                  I do think I'm sticking with the content of the initial paragraph. I know it is a gamble but I think it grabs attention and forms a contrast with the business aspects of later portions of the query. I'm thinking the shift in gears might be an attention getter at prospective agencies.

                  Also, I sense that an agent might want someone who can be manipulative in their writing. Since I'm selling to salesmen, I'm hoping they might appreciate someone who thinks of making the sale from all possible angles.

                  In the meantime, let me cobble together a short story as a sample. I'll stick that in here tomorrow and get some crit on that before I send it out on Monday.
                  • This is the maximum depth. Additional responses will not be threaded.

                    Re: Test of a letter to solicit agents

                    Thu, August 25, 2005 - 6:21 PM
                    Well the worse that happens is nothing; just a bit of time, plus a few stamps and at least you've done it creatively. Good luck! : )
                    • JM
                      JM
                      offline 99

                      Re: Test of a letter to solicit agents

                      Fri, August 26, 2005 - 3:18 AM
                      You know... an agent isn't going to be looking to publısh a short story for you. He's going to be looking to publish a collection of (preferably prevıously published) stories...

                      But I'll shut up. You'll probably have an agent by next week and I'll be eating my words...
  • Re: Test of a letter to solicit agents

    Fri, August 26, 2005 - 11:52 PM
    Mike; I am NOT attacking you; you know me from Adam; but Josh can attest to the fact that I want to see everyone succeed in writing.

    But your letter is completely whiney, submissive and unprofessional. I have both critiqued it and used what you have to rewrite it. This is of course my opinion. Good luck.


    Greetings<<

    Earthlings? Don't use this.


    My name is Mike Coppolino. I am looking for an agent. <<

    good! Keep this.

    Life has thrown me some odd angles of late. Right at this moment I am helping my sister take care of her daughter following a disaster story of a relationship. Not a big deal really, it seems something every one of us should be obligated to do, like mandatory Russian military service only applied to diaper changing. Sometimes this means cleaning up the worst sort of finger painting, but what are you gonna do? Wishing it into metaphor doesn’t make the reality go away, so I’m here making the best of the situation. <<<

    This is WAY too personal and it makes you seem like ANYTHING but ready to consentrate on your writing. The agent will think: Is this guy going to be changing diapers and taking care of family members, or will he produce writing for me?

    While in this position, I figure it’s best to make the most of my free time by writing constantly and selling as much of the work as possible. To achieve this goal, I have come to you.<<<

    No. You are a serious writer. You do not "write in your spare time." To achieve your goal; you write so much, you do not have time to submit to every Tom Dick and Harry, that's why you need HIM.

    I may be coming to you naïve of the game, but in my ignorance, I cannot be sure.<<<

    This makes no sense 1.; 2. Don't EVER put yourself down when searching for somebody who's job it is to put your strengths forward to others. Don't ever claim ignorance...what are you thinking?


    Many editors and authorities who know the inner workings of the writing market have told me that frustration is a necessary part of becoming a success. Horror stories abound. I've heard that my favorite novel 'Watership Down' got rejected twenty six times by publishers, that Harry Potter got rejected fourteen times and on and on more horror stories of good writing gone unnoticed and overlooked for years. From the examples above, the impression is it’s almost luck of the draw. If I haven’t got a name in the business; I must pay my dues by sending out, getting rejected, and sending out and getting rejected until I succeed or fall through the cracks like a good sport, playing percentages like someone wandering around in a thunderstorm with a saucepan on his head, just hoping for the off chance I get struck by lightning. <<<

    What is this all about? Is this to prove you know what you are talking about? Yu are essentially saying...I don't know much...and what little I know...I'll jam into a paragraph here so you can definitely pick up that I will not be a strong client.


    Blah frustration! I find it impossible to deal with the currency and I am ignorant of the exchange rate. I don’t get frustrated, I only channel my energy into innovation, creating avenues of communication, along with new stories, plays, articles, novels, and screenplays. So that’s what I’ve been doing for years, just plugging away and writing a few hours a night. But along the way, I couldn’t help but feel there were some important changes being made in the business of writing, certain angles that might bypass much of the frustration felt in earlier days of the market. One trend I am watching (and participating in) is the development of new technology and communication networks emerging as tools for the promotion of written work. I feel that by employing these tools, I might reduce the need for trial and error in finding people willing to publish my work. <<<

    What is the purpose of all this? You aren't trying to impress him with what you can do...your drama?; you are trying to, with this letter, show him you will not be a bother at all; you will write; write good things and that he will be successful to take you as a client. That is all you need say; and that's all he/she has time for.

    This submission letter is a part of that strategy. It is an advertisement of a way to present my work as a show rather than a collection of letters, and hopefully, a way to entertain you, even if you don't take me on as an agent. <<<

    You are saying here, I'm sure you have plenty of time to read my stuff for fun...your time with other clients means nothing; I'm sure you will be entertained by something you do not choose to represent; WHO would DO that? Who would be entertained by something that they would not sell?



    The idea is to check out the show as it develops, with weekly updates and new stories. To do this, I've set up my blog as a sort of virtual supermarket to sell stories. When you see something you like, point it out and I'll take it from the shelf so you can run it to editors, publishers and magazines. Here is the link to my catalog:

    colorado.tribe.net/template...%2Coc%2CDetail.vm<<<

    No one is going to take the time to look up and read your blog. Not even me; even though I'm taking lots of time to try and help you.

    I always tell my students and this is 100% true; the EASIER it is to grade your work; the better your grade will be. Never tell an agent or an editor to look up your stuff on a blog and take the time to pull and edit what you like. Also, you've given him permission to rip you off for free!

    You are saying over and over by; your long letter; your lack of presentation; your assumption he'd read for pleasure; and your personal dramatic writing that this person's time means nothing.




    This novel is being posted as an experiment on tribe.net, a sort of internet collective where people go to exchange ideas. I am using tribe.net as a tool to get criticism for the novel and stories as they emerge. This has created new looks at my work; and hopefully has increased attention and gained readers. At this point there is a little over a hundred pages of material posted. Take a look through this and see if this is something you would feel comfortable selling to publishers.

    Here's a thought: if this person ACTUALLY looked up your writing...what do you think he'd see? Everything from Burningman hippy love to Pornography; and THAT'S where you have your work.

    The short stories will probably be posted in six week cycles, with "Kresnick's Lost Hour" making it's appearance two weeks from now. <<<

    are you really referring to something you have not referenced, described or introduced in your letter...as if the person already knows what you are talking about?



    Always appreciative of your time, <<

    submissive and whiney...never use passive tone in a business letter.


    Mike Coppolino
    ~~~~~~~~~~~~~~

    >insert the agent's name here<

    My name is Mike Coppolino. I am looking for an agent and I was told you would be a good one.

    I write constantly and have sold "x" amount to"x" publications. I know my work would sell better with an agent, because I am more efficient at writing than selling. I know you would have an easy time selling the many stories, plays, articles, novels, and screenplays that I have not already sold.

    As I said, I have a large body of work ready to sell and am producing more currently. My work only need be seen to achieve this goal, and I believe you can do that.

    Enclosed are two examples of work from an online blog I have, which I am currently exposing to a large audience thanks to a particular site that allows me to self publish. I'd be happy to share the results of that experiment with you when we talk.

    I am available for questions via e-mail or by telephone. Your experience coupled with my constant work, will allow both of us to make money and widen our 'circle of friends.'

    Thank you for your consideration,

    Mike Coppolino
    • Re: Test of a letter to solicit agents

      Sat, August 27, 2005 - 10:04 AM
      Thank you for taking the time to write. That is an excellent breakdown of the letter. Your reworking is also very much on target and much appreciated.

      If I am to submit manuscript, do you think it best for me to send it in manuscript form or cut the pages from the magazines I've been in and send those as samples?
      • Re: Test of a letter to solicit agents

        Sat, August 27, 2005 - 1:57 PM
        Again, this was for queries (I don't have an agent...but maybe I should think about it..I don't know...). For *queries*, I usually asked for guidelines for manuscript submissions. So many places have web sites that they very often post these guidelines there. But, you may have to call the publisher and get them that way. The "Writer's market" supplies them sometimes, when they can get them from the publisher. I never would've thought about cutting and pasting from anther source. If you don't have all of your stuff in Word files (easy to reformat for submission), I would suggest doing that now.

        This is exciting! I'm waiting with *baited breath* to see what happens! Best of luck to you!
      • Re: Test of a letter to solicit agents

        Sat, August 27, 2005 - 2:04 PM
        If sending it electronically; put it in text files.

        If sending it by hand; include a tear sheet (the actual article OR a photocopy of it is okay) or if it was not published yet; a word doc is fine with your name, address etc like a business letter at the top.

        Maybe send him one thing you published; and one you want him/her to publish.

        Mike; just to be clear; I do not think you are whiney or unprofessional etc; I think you are a caring; personable guy; but in business; personable comes later, and... in person :)

        Also: ask Jeeves for an example letter to solicit an agent; or get a book that shows you sample headers etc.

        good luck~!
        • Re: Test of a letter to solicit agents

          Sat, August 27, 2005 - 2:07 PM
          I was going to say Writer's Market (want mine, it was 75.00! and I haven't used it because I am too busy writing to send anything!) except I knew that was for preparing a manuscript to send, rather than showing an agent (or maybe it has agent tips in it). So good advice to put in outline form; but find out what the form is~
          • JM
            JM
            offline 99

            Re: Test of a letter to solicit agents

            Sun, August 28, 2005 - 10:43 AM
            yes, those things are BLOODY expensive.
            but loads of help.
            sometimes they have them in libraries.
            • Re: Test of a letter to solicit agents

              Mon, August 29, 2005 - 9:20 PM
              Oy, so much advice. Thank you it's good stuff. Now my head must explode . . .

              Not really. Let me see if I can cobble another letter using the information. I'm making myself have it ready by tomorrow. Then I will check the libraries.
              • Re: Test of a letter to solicit agents

                Tue, August 30, 2005 - 11:55 AM
                A revision . . .

                >insert the agent's name here<

                My name is Mike Coppolino. I am looking for an agent and I was told you would be a good one.

                I write constantly and have sold four short stories and several columns to three publications. (Soft Spot Magazines 1-2, Boom for Real, Cannibal Flower Gallery) Most of the work I've put out so far has appeared in underground zines and college anthologies, with shorter works read for use by the San Diego State Forensics team during the 1998-99 season. This early work fit well in magazines while I was starting out, but lately my stories have become more detailed demanding more room for a proper telling than these magazines allow. Lately, I have gravitated toward larger works and am ready to start promoting one truly excellent novel on the market.

                In addition to this work; I have two stage plays, one screenplay and ten short stories that have approached novella length. This work I am producing today will have a tough time fitting in the medium I was previously successful in. Because of this, I feel the only way this work will get into the marketplace (other than by chance) is through an agent -- specifically through your agency. I have a strong feeling that once my work gets in front of the people who make the decisions to publish, you will find an easy time selling my first novel, along with the many stories, plays, articles, and screenplays that I have not already sold. It is also highly likely that the visual style I employ in each of my stories will make an easy transition to teleplay anthology formats and screenplays given the chance.

                I invite you to take a look for yourself. To make this viewing quick and easy, I have enclosed several short stories and the first ten chapters of the novel in an online blog. You can find these works at

                colorado.tribe.net/template...%2Coc%2CDetail.vm

                This particular site I am part of is a network of over a hundred thousand individuals. I have found some knowledge of the business through the critique offered here; and the unbiased reviews and testing of my work thus far has given me the confidence to take this next step in my career. I am available for questions via e-mail or by telephone should you have any questions or wish to request a hard copy of my work.

                I am certain that your experience coupled with my constant work will allow both of us to make money and widen our 'circle of friends.'

                Thank you for your consideration,

                Mike Coppolino
                • JM
                  JM
                  offline 99

                  Re: Test of a letter to solicit agents

                  Tue, August 30, 2005 - 1:25 PM
                  Mike, they're eventually going to ask WHO told you they thought they'd be a good agent for you, you know...

                  what are you going to say?
                  • This is the maximum depth. Additional responses will not be threaded.

                    Re: Test of a letter to solicit agents

                    Tue, August 30, 2005 - 1:39 PM
                    JM's got a good point. So, who do you know that knows any agents?

                    The only dealing that I've had with agents was once when I applied for a job with one in the SF Bay area - this woman seemed to exist in some sort of "fantasy world" whereby people would work for her for free...no lie...she wanted me to do all of her "upkeep" for free. So, I guess, outside of our initial discussion concerning the job, I don't really know her at all.

                    What you might say instead, and sorry if this sounds obvious, is that you found their name in " " where you insert the source in the space (URL for specific web site, specific title of literary agents' directory, etc. The added bonus of having a specific source reference means that you've also done some research. What I mean is that if you can produce a source, the agent will be able to assume that you know something about him/her. I would think that this would be a good thing.

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